Benefits of Teams in Workplace
The use of formal work teams is commonplace in modern organizations. But why we have teams? What are the benefits or advantages that teams provide for organizations and employees? Do we really need to adopt formal team structures and use team-building approaches in organizations? Read this article to explore and learn the benefits of having formal teams in organizations.
There exist several organizational and individual benefits of using teams. These include increased workplace productivity; improvements to product/service quality; a reduced management structure; lower levels of absenteeism; reduced employee turnover; and increased industrial harmony, with all these benefits ultimately leading to improved workplace performance. It also enhances the quality of work-life (QWL) for employees and leads to increased work satisfaction. Teams are found in many workplace environments, including corporate, government, and education because they allow the organization to:
Organizational Benefits of Teams:
1. Workplace Productivity:
Having structured teams eliminate problems, waste and errors by removing variation in the work system by bringing individuals together to resolve work-system problems. The removal of variation in the work system produces a more productive system. Teams ensure that the work continues in the absence of a human ‘part’ by building ‘redundancy of parts’. This ensures that the system will not malfunction due to the absenteeism of any individual employee and will continue to perform without interruptions. Hence the organizations adopting team structures will have a higher level of labor productivity than firms that do not have these team structures.
2. Product/Service Quality:
As teams function to remove variation from a working system, resulting in the output being consistent and reliable. For example, in a production line work structure, employees focus on their individual ‘part’ in the system with quality generally inspected at the end of the production line. In the case of teams, a group of workers attends to whole tasks thereby ‘empowering’ such workers to take responsibility for their work and adjust work processes to improve the quality of their output. Hence the quality gets effectively ‘built-in’ to the process and therefore the organizations adopting team structure will gain higher levels of product/service quality than firms that do not have these team structures.
3. Lower Cost Management Structures:
By having teams, the responsibility for resolving work problems becomes collective and there is less need for external supervision. This reduced need for external supervision may result in a reduced number of levels in the hierarchy.
4. Lower Absenteeism:
Team structures provide an increased level of autonomy and responsibility and employees enjoying the social structure of teams are more likely to attend work. Thus, organizations with team structures will have lower absenteeism than firms that do not have these team structures.
5. Employee Turnover:
As with absenteeism, the social structure of teams is reported to positively impact employee turnover. If the quality of work-life is improved for employees when teams are present then a reduction in employee turnover is a likely outcome.
6. Industrial Harmony:
Teams actively encourage employees to present the results of problem analysis to management for approval regarding proposed solutions and this encourages improved labor-management interactions. Hence teams enable employees to have a closer working relationship with management which enables firms with these team structures to have a higher level of industrial harmony than firms that do not have these team structures.
7. Accomplish Big/Complicated Tasks:
Many organizational tasks and projects are too huge for an individual to do independently. Having team structures ensure that individual geniuses of the persons are collectively used and mammoth tasks are completed.
8. Brainstorm More Solution Options:
Different people looking at the same problem will find different solutions. A team can review ideas and put together a final solution that incorporates the best individual ideas. They can generate commitment for the final solution and work together to collectively pursue the same.
9. Review/Detect Flaws:
A team looking at different proposed solutions may also be in a better position to catch pitfalls that an individual might miss. This ensures that the final solution is much stronger and qualitative.
10. Build a Workplace Community:
Members of effective teams can form personal bonds which are good for individual and workplace morale. In the organizational setting, employees on teams may form bonds that extend beyond the work-place.
Individual Benefits of Teams:
1. Diversity:
Team structures provide exposure to different points of view. As the employees get exposed to methods and ideas that others have, they learn different ways of approaching a problem.
2. Enhanced Communication Skills:
Through teamwork training and practice, employees learn to actively and effectively listen to their team members to understand their viewpoints and concerns. A member needs to effectively articulate his ideas or your concerns to others to ensure they are taken care of or addressed. Members get genuine constructive feedback from each other and develop presentations, negotiating, and other related communication skills.
3. Critical Thinking and Evaluation Skills:
Team members must use these skills to evaluate the complex issues of team project goals and to formulate appropriate solutions and plans.
4. Conflict Resolution Skills:
Where there exists a diversity of ideas, there will naturally exist conflicts, but, with the right support and training in communication skills, team members can learn the skills to facilitate solutions to conflicts so that the team remains functional.
5. Higher Moral/Less Stress:
When things on the team are functioning well, it often results in higher morale and less stress at a personal level. Teams provide social support to team members and they can take help from each other in case of complex issues or other workplace-related problems.
Related Links
You May Also Like
-
Tools for Developing Your Team
If a manager has too many weak spots in the talent of the team, the ability to empower the team members to independently execute the project is impaired. Assignments fall behind schedule or stretch out because the needed skills or knowledge are not in place when needed. To successfully execute important projects, hiring talented people, and increasing the talents of existing staff are most important.
-
Tips for Effective Time Management
After studying and analyzing how time is spent, why time is wasted, and where time is wasted you need to decide about the changes required for effective utilization of time. For this purpose, a large number of remedial measures can be taken by you. The first and foremost determinant of a planned and purposeful utilization of time is to develop consciousness of the value of time at all levels of the organization. Planning, goal setting, and defining priorities are concerns to addressed immediately.
-
Creating Highly Effective Teams
How do we create effective teams? What comes to mind when you think about an effective team? High performing teams exhibit accountability, purpose, cohesiveness, and collaboration. It is a team that works seamlessly as a whole. Everyone brings unique talents and strengths and support each other to bring out the best in everyone. How do you create one?
-
Building Perfect Creative Team
One misconception around creativity is that creative act is essentially solitary. Most of the world's important inventions resulted not from the work of one lone genius, but from collaboration of a team with complementary skills. Managers should build teams with the ideal mix of traits to form a creative group and then establish the conditions that make creativity much more likely to occur.
-
Stress is an essential part of our life. No one can live without stress. Stress can be beneficial as well as harmful. Stress as a positive influence adds excitement and hope while as a negative influence it can result in destructive feelings, anger, and depression. Although the general orientation to stress is to consider unfavorable outcomes, yet one must have observed that stress experiences may also facilitate the development of effective and varied coping behavior, increased personal resources, and lead to a sense of competence in development. Stress at a moderate level is not only inevitable but may be useful for physical and mental well-being.
-
Authentic leadership is an approach to leadership that emphasizes building the leader's legitimacy through honest relationships with followers which value their input and are built on an ethical foundation. The authentic leader acts upon his or her values and beliefs, and inspires others to do the same, is committed to know and develop oneself. Are you committed to developing yourself; know your motivations and the purpose of your leadership? Read this article to know more about authentic leadership style and discovering your authentic self.
-
Team Foundation in Forming Stage
This is the first stage of team development. This is the stage when the foundation of the team is laid. During the Forming stage, team members have a high dependence on their leader for guidance. Learn the practical strategies you can use during this stage to help your team develop into a highly effective performing team.
-
Reasons behind Wastage of Time
Under-utilization of time may be due to the faulty system or faults of manager/officer/leader or due to lack of planning. There could be many factors driving the procrastination behavior like system issues, personal work habits, and lack of delegation, personality traits, and bad working habits of the leader, failure to tackle interpersonal conflicts, obstacles, and lack of far-sightedness.
-
Teams are certainly very relevant and important elements in today’s high-performance organization but the important thing to remember as a leader is that we can’t simply rely on putting highly effective individuals together to make a highly effective team. Empowerment increases the effectiveness of the team and drives many intangible benefits both for the organization and the employees.
-
Many people think communication is easy. It is said that communication can never be a hundred percent complete. Many factors are involved in the process of communication and something can always go wrong with one or more of these. It becomes difficult and complex when we put barriers in communication. Recognize barriers to interpersonal communication and examine specific strategies for overcoming those barriers.
